Bidders: To get a list of the bidders in your admin, go to Bidders>Manage Bidders-CSV to put information into an excel spreadsheet

Report includes:

  • First Name
  • Last Name
  • Company
  • Address
  • City
  • State
  • Postal Code
  • Phone
  • Email
  • Bidder Number
  • Password
  • Table Name
  • Notes
  • International Number
  • CC Ending - on file? -if yes shows last 2 digits

Items: To get a list of the items in your admin, go to Items>Manage Items-CSV to put information into an excel spreadsheet

Report includes:

  • Item Name
  • Item Number
  • Category
  • Item Description 
  • Exceptions
  • Table Name
  • Solicitor
  • FMV
  • Starting Bid
  • Raise (Bid Increment)
  • Close Time
  • Taxable
  • Tax Rate
  • Item Type
  • Buy Now
  • Notes
  • Quantity
  • Limited 
  • Consignment amount
  • Item Status-open, closed, invisible, paid
  • History Names-have names showing in the item history?
  • Import ID-If you originally loaded the items in with a spreadsheet, that import was given an ID

Current Winning Bids: Under Event Central > Current Winning Bids, we recommend using this report to get your items ready for pickup (sort by bidder)

  • Item name/number
  • Location of item (table name)
  • Bidder name/number
  • Payment Type
  • High Bid amount

Event Sales: Under Reports > Event Sales, this report covers item sales information. This is the report that we recommend the most when looking at information post event.

Report includes:

  • Item #
  • Item Name
  • Item Type
  • Category
  • Donor
  • Starting Bid
  • Market Value
  • Bidder Number
  • Bidder Name
  • Guest Table Name
  • Address
  • Phone Number
  • Email Address
  • # of Bids/Qty
  • Won By
  • Checkout Time
  • Closing Time
  • Time Bid
  • Winning Bid (Sale Price)
  • Tax amount
  • CC Fee
  • Status
  • % of FMV

Merchant Report: When using the software's processing, in this report you will be able to issue refunds.


Under Reports Tab


Checked In Bidders: This will show you who checked in (admin=at event-checked in through Butler; self=used the [chk] link-mass messaging)

  • Bidder name/number
  • Checked In By
  • Checked In Time
  • Email(s)
  • Bid History (did they place bids)

Bid History: see all bids placed throughout your event

  • Item name/number
  • Bidder name/number
  • Bid Amount
  • Time Bid
  • Remove Bid (in the admin you have the option to delete a bid if it has not already been checked out)

Auction Overview: Quick stats of your auction. (this report is showing incomplete & complete text to give donations)

  • # items
  • # guests
  • # bids placed
  • amounts and percentages raised
  • total FMV

Items by Winning $ Amount: Pie chart of items (amount they sold for and percentage of total amount brought in)

Report includes:

  • Item Name
  • Item Number
  • Bidder Name
  • Amount item sold for 

Items by Bid Volume: Pie chart of items (includes # of bids per item and percentage of total amount of bids placed)

Report includes:

  • Item Name
  • Item Number
  • # of Bids placed

Consignment Detail: Any items you have marked as consignment will show in this report.

  • Item name/number
  • Consignment Amount
  • Auction Sale amount
  • Net Sale amount

Bids by Category: Pie chart of categories (includes # of bids per category and percentage of total # of bids)

Report includes:

  • Category Name
  • # of Bids

Bidders by $ Amount: Pie chart of total $ amount per bidder (includes bidder with the amount that they spent and percentage of what they contributed towards the auction’s total)

Report includes:

  • Bidder’s Name
  • $ Amount

Bids Over Time: Line graph of bids by time

Report includes:

  • Time (in 15 minute increments)
  • # of Bids placed

Non Silent Auction Items: view sales information for your live, donation, and multi-sale items

  • Item Name
  • Item Number
  • Number of Sales
  • Total amount raised per item

Checkout: Top portion shows items not paid for, while the bottom lists the items that are already paid for.

Reports include:

  • Item Name
  • Item Number
  • Winner Name
  • Winner Number
  • Amount due/paid per item

Sales Data: Tables/reports for each type of item listed separately (silent, appeal, raffle, multi-sale, and live)

Reports include:

  • Item Number
  • Item Name
  • Item Type
  • Category
  • Donor
  • Starting Bid
  • Market Value
  • Bidder Number
  • Bidder Name
  • Address
  • Phone #
  • Email
  • # of Bids
  • Won By
  • Bid Time
  • Checkout Time
  • Winning Bid (Sale Price)
  • Tax
  • Status
  • \

Bidder Statements: This is where you can access receipts for everyone who has won an item or donated/purchased (whether they have checked out already or not).

Post Event Reports (4-24 hour window): Reports for a set period of time that are emailed to the address that you provide

  • Quick Stats
  • Top Items by Winning Dollar Amount (Pie chart and table)
  • Top Items by Bidding Volume (Pie chart and table)
  • Bids by Category (Pie chart and table)
  • Highest Winning Bidders (Pie cart and table)
  • Bids Over Time (graph and table)
  • Items With No Bids (table)
  • Live/Donation/Multi-Sale Items (table)
  • Complete Sales Data (table)