**Check on the laws of your state and see what is allowed/required for selling raffles. These laws vary by state. 


How do I set up my Raffle item? 


Required:

  • Item Name
  • Item Number
  • Item Type: Quantity
  • Status (Active if you are selling online and Invisible if being sold by a volunteer through the Butler) *** Not available in the template, change the status once you upload the template.
  • Closing Time
  • Quantity for Price (this allows you to set different denominations at a different price. EX: 1 for $10, 3 for $20)

  • Limited? 
    • Quantity: Enter the limited quantity in Quantity Remaining (if limited).
      • This will set a limited quantity for your item.
    • Dollar Amount: Enter the limited dollar amount in Dollar Amount Remaining (if limited).
      • This will set a limited dollar amount for your item.

Optional:

  • Enter in FMV (It's important that the FMV equals the ticket price so the system does not indicate a possible tax-deductible amount for the purchase of a raffle ticket. The purchase of a raffle ticket is not a charitable contribution and is not tax-deductible. The IRS considers a raffle ticket to be a contribution from which you, the nonprofit organization will benefit.)
    • If you have multiple quantities, the FMV displayed will be for the smallest quantity available. 
  • Toggle on “Show Names in History Tab?” and then bidders can see who else has bought tickets.


How do I sell my Raffle Tickets? You can do it in a couple of different ways.

Best Practice: Volunteers can sell the Raffle tickets through the Butler under the Add a Bid/ Multi/ Sale section. Set your Raffle item to invisible and sell them through the butler. You can hand tickets out at this time. Go to cbo.io/butler and enter your event id and the password you use to get into your admin account.

  • Selling Raffle Tickets online or on mobile devices without tickets being handed to guests? Set up your raffle item and set it to a status of “active” for purchase online or via cell phone.

  • See screenshot of the butler Add a Bid / Multi Sale Section below


How do we choose a winner? 

  • When sales are closed go to Items > Manage Items > Quantity Item (Raffle Ticket) 
  • Click on the 'has bids' tag for the item. This will pull up the Item Bid History
  • Click on the blue 'Download Qty Purchases'

  • Open your spreadsheet.
  • Each person who bought a raffle ticket will have a number to the left of their name.
  • NOTE: This spreadsheet will have the correct amount of lines for each quantity purchased per person. Meaning if Bidder #100 purchased 3 raffle tickets, their name will be displayed on 3 different lines, generating 3 numbers in the drawing for that bidder.
  • Use the random number generator and enter the numbers from the spreadsheet (this option is a suggestion and found outside of ClickBid - See hyperlink below) If you have multiple raffles, use the number set for each raffle, then use the number generator for each raffle to get a winner.  For example, the picture below shows Item number 50 uses rows 2-7, use these numbers for your first raffle drawing and item 51 uses 9-17 for the second raffle drawing, etc.


Having an online-only event? Spice up your raffle announcement with one of these suggestions:

  • Seal your winner's name into an envelope and open it during a live broadcast to announce who won.
  • Display your winner's on your Landing Page.
  • Use our Mass Messaging feature to send a message to the winners or to everyone.
  • Use 'Wheel of Names' which is a more visually appealing announcement for virtual events. Check out our best practice here, https://clickbid.freshdesk.com/a/solutions/articles/28000022577.



Random number Generator: https://bit.ly/2Xw4ph5


**The number generated is your raffle winner**

You can notify the winners via mass messaging, list the winners on your landing page, do live announcements on your landing page, etc.